The name of the Association is the International Association of Wool Textile Laboratories (hereinafter referred to as "INTERWOOLLABS" or "The Association").
The administrative services of the Association shall be conducted at the headquarters of the Association or in such other location or country as may be determined from time to time by the Management Committee, subject to ratification by the General Assembly.
The objects and aims of the Association shall be:
For the purpose of implementing these objects and aims, the Association may formulate such Internal Regulations as may be deemed necessary, which shall become binding upon all Members in accordance with their participation in specific work programmes.
a) Any request for membership must be submitted on the form drawn up by the Association for that purpose and must include, inter alia, the specific name and geographical address of the laboratory for which membership is sought.
b) Where the Management Committee unanimously recommends admission to membership, its recommendation shall be ratified by the General Assembly.
c) If the Management Committee is unable to reach a unanimous decision to recommend the applicant for membership, it shall advise the applicant accordingly, providing him with a written summary clearly stating the areas of disagreement, and shall invite him either to withdraw the application or to provide written submissions in support of the application, within such reasonable period of time as the Management Committee determines.
e) All provisional decisions approving membership, which have been taken by the Management Committee, shall be placed before the following General Assembly for ratification.
In order to be considered for membership the applicant must:
a) Operate a laboratory which is equipped with suitable apparatus to meet the requirements of the IWTO Specifications relating to each type of test for which affiliation is sought with Interwoollabs;
b) Ensure that the laboratory meets a minimum of technical criteria, as set out in the Internal Regulations specified by the Association;
c) agree to apply the official test methods and any associated Regulations drawn up by the IWTO, to participate fully in inter-laboratory testing trials in such manner and with such frequency as are decided upon by the Association, and to allow inspection of its laboratory premises by persons appointed by the Association; and
d) Agree to issue Test Certificates, which state or imply that a Standard IWTO Test Specification has been utilised to obtain the test data reported, only when such an IWTO Specification exists and has been followed in full.
a) Subject to approval by the Management Committee, the Association shall publish a list of all those Members which continue to meet the requirements for membership and are considered to be calibrated, having successfully participated in the interlaboratory testing trials for which they are affiliated. This list shall be known as the "Interwoollabs List of Calibrated Laboratories".
The Interwoollabs List of Calibrated Laboratories shall show:
b) The Interwoollabs List of Calibrated Laboratories shall be effective from 1st January in each year and shall be published within 2 months of its approval by the Management Committee.
c) Each Member having a laboratory which has qualified for inclusion on the Interwoollabs List of Calibrated Laboratories shall be provided with a Seal. This Seal shall indicate :
This Seal shall not be applied to any Certificate or other document which reports the results of tests for which the Member is not considered calibrated.
a) A Member may be deemed to have resigned from the Association if the annual subscription remains unpaid beyond 15th April, except where the Management Committee has been informed of payment difficulties and considers these to be beyond the control of the Member.
b) Without qualifying the effect of the foregoing Sub–article 5.5(a), the Secretary shall write to each Member whose subscription remains unpaid at the due date, to remind him of that fact.
A Member may be expelled from the Association if:
a) Any Member accused of any act, inaction or failing, that is deemed by the Management Committee to warrant his expulsion, pursuant to the Statutes and Regulations of the Association, shall be informed by the Secretary in writing of the accusation and shall be given adequate time to respond in writing.
b) A copy of the Secretary's letter and the Member's response (if any) shall be forwarded to all Members, prior to the meeting of the General Assembly at which the recommendation for expulsion is to be determined and the Member shall have the right to present a verbal case in his defence to the General Assembly.
The business of the annual meeting of the General Assembly shall be :
a) The Secretary will call for nominations for the positions of President, Vice-President and Treasurer 42 days (6 weeks) prior to the General Assembly meeting.
b) The offices of President and Vice-President shall not be filled by persons representing Members located in the same country.
c) The President, Vice-President and Treasurer are eligible for re-election.
d) Nominations for the positions of President, Vice-President and Treasurer must be in writing duly signed by the proposer, who shall have first established that the candidate represents a Member of the General Assembly and shall have obtained his consent. Final nominations must be in the hands of the Secretary at least 28 days prior to the date of the General Assembly meeting.
e) At least 28 days prior to the date of the General Assembly meeting, Members shall be forwarded by air mail or email (or equivalent means) an agenda detailing the sole items for discussion, together with any documentation covering proposals and resolutions to be considered at the General Assembly. The Secretary shall also include a list of all nominations received for President, Vice-President and Treasurer when circulating the agenda for the General Assembly meeting.
The Management Committee may, whenever it thinks fit, and shall upon requisition made in writing by at least 20% of the Members of the Association, convene a Special General Assembly. All Members entitled to attend shall be notified by air mail (or an equivalent means), despatched at least 28 days prior to such Special General Assembly. The notice convening such a meeting shall clearly express the matters to be resolved or otherwise considered.
Decisions at General Assembly and Special General Assembly meetings shall be determined by a simple majority of the votes cast, with the exception of any decisions relating to expulsion, Statutory changes or dissolution of the Association.
Except where unanimous approval is confirmed by acclamation for the nominated office bearers, a separate ballot shall be taken for each position, with the election being determined by a simple majority of the votes cast.
a) The Management Committee is responsible for the administration and management of the activities of the Association in accordance with the directives and policy guidelines established by the General Assembly.
b) Without limiting the generality of the foregoing, the Management Committee shall, inter alia, have the responsibility and power to :
c) The Management Committee shall also be responsible for liaison with IWTO and, to this end, has power to co–opt, as non–voting Advisers to the Management Committee, the Chairman for the time being of any specific IWTO Technical Committee Working Group responsible for studying the test procedures being utilised by members of the Association in its inter–laboratory testing trials.
d) The Management Committee may nominate and extend invitations for individuals or representatives of other institutions, corporations or firms to attend General Assembly meetings.
a) Membership of the Management Committee shall comprise :
b) Members of the Management Committee shall be eligible for reappointment.
c) In the event of the death, resignation or expulsion of a Member of the Management Committee other than the President or Vice–President, the casual vacancy thus created may be filled by the Management Committee co–opting an eligible Member for the balance of the term.
The Management Committee shall entrust the daily running of the Association to a Secretary, who shall be appointed by the Management Committee on such terms and conditions as are determined by the Committee from time to time. The Secretary does not become a Member of the Association or the Management Committee by virtue of his appointment. The Management Committee is empowered to dismiss and replace the Secretary, should this be considered necessary for any reason.
a) The Management Committee shall meet as often as it considers necessary and the Secretary shall be responsible for informing all Members of the Committee of forthcoming meetings.
b) Meetings of the Management Committee may be called by the President, on his initiative, and shall be called upon the Secretary receiving written requests for such a meeting from at least 3 voting Members of the Committee.
c) At least 3 voting Members represented at a meeting of the Management Committee shall constitute a quorum.
d) Decisions of the Management Committee shall be made on the simple majority vote of Members present, except in the event of an equality of votes on any matter, in which case the Chairman (or in his absence the Vice-Chairman) shall have a casting vote, in addition to his deliberative vote.
The Management Committee shall present reports on the activities of the Association to the General Assembly, in such detail as is required by the General Assembly. It shall also prepare the report for presentation to the annual General Assembly.
With the specific exceptions of the current President, Vice-President and/or Treasurer, persons entitled in accordance with these Statutes to attend meetings of the General Assembly shall have the power to appoint a person of their confidence as a Proxy to deputise for them at such meetings, provided :
a) The Secretary shall keep true and accurate Minutes of all meetings of the General Assembly, and the Management Committee.
b) Copies of the General Assembly Minutes shall be sent to all Members of the Association, whereas copies of the Management Committee Minutes shall be sent to all Members the Management Committee. In all cases, Minutes shall be despatched to the relevant Members within 4 weeks of the meeting.
c) All Minutes shall be signed by the Chairman of the meeting at which the proceedings were held, or by the Chairman of the next succeeding meeting of the relevant body.
The official languages of the association are English, French and German. Minutes and official reports will normally be prepared in English. However, in special cases, other languages may be used at the discretion of the Management Committee.
a) The Honorary Treasurer, with the assistance of the Secretary, is charged with the responsibility for managing the financial and accounting activities of the Association.
b) Without limiting the generality of the foregoing, the Honorary Treasurer shall, inter alia, have the responsibility to :
a) The General Assembly may require the Management Committee to appoint an independent Auditor, when it considers it desirable or necessary, to examine the accounts of the Association from time to time and to issue opinions as to the truth and fairness of those accounts.
b) Such Auditor may be paid a fee to be negotiated by the Management Committee and reported to the General Assembly.
a) Should the Treasurer or the Auditor find at any time that the records, books, or accounts are incorrect in any respect (except for mere clerical errors that are forthwith rectified) he shall immediately inform the President, who shall immediately notify the other Members of the Management Committee and shall take such prompt action as he considers necessary to correct the position and prevent any recurrence.
b) The Management Committee shall include copies of any reports from the Treasurer and/or the Auditor in its next report to the General Assembly.
A request to dissolve the Association can be made either by a petition signed by in excess of 50% of the Membership or by a unanimous recommendation from the Management Committee. On receipt of such a request the Secretary will call a Special General Assembly Meeting for the purpose of considering the dissolution and the basis upon which any assets shall be realised, or debts shall be met, by the Association. All Members of the Association must be sent a notice calling the meeting, together with written notification of the reasons for the proposed dissolution and information about the financial situation of the Association. These documents must have been despatched by registered air mail letter (or an equivalent means) no later than 28 days prior to the Special General Assembly Meeting.
Each Member will be entitled to one vote. The vote to dissolve the Association must be carried by at least a 75% majority of the Membership. Any abstention will be counted as a vote against the resolution. Votes in favour of, or against, the resolution can be lodged by: attendance at the Special General Assembly Meeting; by proxy; or by writing to the Secretary. Written advice to the Secretary, and the lodging of proxies, must be received at least four (4) working days prior to the meeting.
a) Should the required majority not be obtained, the Association will continue its existence and, before a further request for dissolution can be brought forward, a period of one (1) year must elapse.
b) Should the Association be dissolved, the whole of the assets of the Association shall be applied firstly to the payment of all debts and liabilities of the Association, due and owing to persons other than Members of the Association; secondly, the payment of all proved claims of any of the members of the Association; and lastly the residue (if any) shall be distributed on a pro rata basis on the number of Official Round Trial Programmes participated in over the preceding two years by the current members of the Association.
c) Should there be a deficit following the realisation of all assets into money, there shall be a levy on a pro rata basis on the number of Official Round Trial Programmes participated in over the preceding two years by the current members of the Association.